15 Best Expense Report Software for Small Businesses in 2023

Expense tracking software mergers your expenses, categorize them, and attach them to any report, helping you to eliminate the risk of double entries and expense errors. Our score is based on user satisfaction (reviews & ratings), social media buzz, online presence, and other relevant information. If your company is part of this list, use this badge on your website and social media to let your readers know about your success. The Ascent is a Motley Fool service that rates and reviews essential products for your everyday money matters. We’re firm believers in the Golden Rule, which is why editorial opinions are ours alone and have not been previously reviewed, approved, or endorsed by included advertisers. Editorial content from The Ascent is separate from The Motley Fool editorial content and is created by a different analyst team.

best expense report software

Abacus is only available for companies doing business in the US, and all of the participants maintain data storage for the required seven-year period, if not longer. The price of the software ranges from the basic tool suites to expensive and accurate programs. The best way is to sign up for at least a couple of free trails or request for a demo or basic unpaid plans from the top expense management software providers. This opportunity allows you to test the important elements and get a good comparison of the software.

Best for a Customized Solution

Certify wins our Editors’ Choice for small business expense management as it offers great features, solid reporting, a mobile app, and an SMB-friendly price.This solution does it all. The expense management software allows your organization to simplify tracking and reimbursement of travel expenses. Especially, the software benefits a lot for organizations with best expense report software a high number of employees who frequently travel. The use of high-quality expense tracking systems has become necessary for all sizes of businesses and makes it easy to stay on top of your expenses. But Tallie takes the process one step further by automatically categorizing submitted expenses and bundling them into an expense report that’s ready for approval.

And because Expensify analyses your company policies, it knows exactly what to send. You can also track invoices to ensure you get paid on time and chase them up when a client’s payment is overdue. The app even provides sales tax tracking compliant with tax standards, and you can capture all your receipts on your mobile device. Perhaps best of all for smaller firms, this is one solution that won’t break the bank.

Products In Expense Management Software Category

With Vyapar App, you can have control to your business on your finger tips. An expense tracking software efficiently enforces compliance by automating pre-submission checks. This saves finance teams time as they no longer need to verify every submitted report against the company expense policy manually. If you’re feeling overwhelmed by the many expense management options, you don’t have to stress anymore. We’ve thoroughly researched several of the top expense tracking tools in the business. We were most impressed by five tools for automatically generating expense reports.

  • The program includes tools like invoicing, sales analytics and budgeting that can help you easily keep tabs on how much money you’re making each month or quarter.
  • Today’s technology makes it easier than ever with expense tracker apps.
  • The transactions will appear in your bookkeeping automatically, and you can say goodbye to manual receipt entry.
  • Expensify offers corporate plans for businesses that need to manage expenses for multiple employees and also plans for individuals and self-employed.

While this makes it a better candidate for larger organizations, the product still has some difficulties in ease of use and pricing. Avaza provides an integrated suite of functionality for running your business. This includes Project Management & Collaboration, Team Chat, Resource Scheduling, Time Tracking, Expense Management, Quoting & Invoicing. Each of these modules can be used together or independently to suit a wide range of businesses.

Credit card transaction feeds

You can also upload paper receipts through the app or email digital receipts to have them scanned and processed automatically. There are 14 default expense categories and more than 40 expense subcategories but, if that’s not enough, you can create your own as well. It is an online expense management solution that helps you submit, approve, and get reports on expenses. It provides enormous features to streamline and manage your expenses. With Rydoo expense report software, you can easily automate the process of submitting claims to their reimbursement. This application saves time for both the employees and the finance team.

You can use expense management software to get a better handle on your travel and expense policies. The idea is to create a system that helps you determine which expenses are allowed, what employees are responsible for them and how much they should be reimbursed. Businesses can’t use a personal credit card if they’re using an expense tracking software system.

Best expense tracker apps and software options

They’ll also be able to upload receipts on the go with the mobile app, which will extract all key data automatically. If they received an electronic receipt, they can forward it to Rydoo to have the expense added. Rydoo lets you approve or deny expenses right from the app or use an automated approval flow based on rules you set. What sets it apart is its ability to track mileage and tax rates for specific countries and regions. This means you can handle expenses easily, no matter where your employees are. By taking the time to research expense management solutions, you can be sure to choose the right one for your business.

best expense report software

Choosing the right system for your business ensures that your employees can use it successfully. Using a mobile device to optimize a process and get it done on the go can increase efficiency and productivity. Expense reimbursement now only takes a few clicks, compared to the days or weeks it used to take with manual processes.

Emburse Certify standout features

No more manual matching of receipts to expenses, no more wrong categorizing, no more endless data entry. Zoho Expense lets you snap a photo of a receipt and reconcile your corporate credit card transactions in minutes. It also includes a multilevel approval process, ensuring the correct people see the expense report when they’re supposed to. But https://www.globalcloudteam.com/ test driving an application takes time, a scarce commodity for small business owners. While the reviews can’t replace trying these expense tracking software applications, they hint at which products you may like to try. WellyBox is the ultimate business receipt management solution, powered by the cutting-edge technology of ChatGPT and OCR.

Our team of experts considered whether the app allowed unlimited users, receipt upload and direct reimbursement from the app. We also considered workflow management tools, workflow approval and multicurrency support. These were features that we considered to be ones that every app should have, either as part of its plan or available as an add-on. Some of these nice-to-have features we looked for included how the app integrated with accounting software as well as how the mobile app worked and whether it had automation functionality.


Abacus separates out expenses that violate policy, are approaching budget, contain errors, or are potentially fraudulent. Abacus drafts expenses using reliable data sources such as receipts and card transactions to ensure records are complete and accurate. It supports seamless business expenses tracking, analyzing, and reporting for business travel spend. Users can scan and attach paper and e-receipts of restaurants, flights, hotels, and more, eliminating the need for spreadsheets and manual expense management. It also streamlines the entire approval process, considerably reducing employee reimbursement times.